How do I organize my library with tags?

A tag is a label you invent and put on anything in your library. Your tags are one list shared by your whole account and by every kind of asset — the same Lookbook tag can sit on a product, a model, an angle shot, a styling, a background, a finished result or a whole project, which is what makes it useful for grouping a collection, a season or a client.

Tags go two levels deep: a tag, and sub-tags under it. A sub-tag cannot have sub-tags of its own.

Adding tags is done on a computer: the Add to tag button is not shown on a phone. Filtering by tag works on a phone too — the Tags section is in the filter sheet as well.

Put a tag on things

Open Library → Products, Library → Models, Library → Angle shots, Results → Gallery or Projects, select the items you want, then click Add to tag in the bar that appears. The same button is in the asset panel of a project, which also covers styling items and backgrounds. Click a tag’s name in the panel to apply it to everything you selected. The button is grayed out until you have selected something — hovering it then reads Select items first to add them to a tag.

To tag a single product without selecting it, hover its card in Library → Products, open More actions (the ⋯) and click Add to tag: the same panel opens for that one product.

A tag already on every selected item carries a check mark and clicking it does nothing. To take it off, use the ✕ beside that check mark, which removes the tag from the selection. Removing a tag never deletes the items themselves.

Create a tag or a sub-tag

Type the name in the Search or create a tag field at the top of the panel. As soon as what you typed is not an existing top-level tag, a Create “…” row appears — clicking it creates the tag and puts it on the items you selected, so you do not have to create it and then click it.

For a sub-tag, open the tag list under Tags in a library’s filters, hover the tag you want it under, and click the +, then type the name. Only top-level tags offer it, since there is no third level.

Rename or delete a tag

The tag list under Tags in a library’s filters is where you manage the tags themselves. Hover any row there: the pencil renames it in place, the bin deletes it, with a confirmation first.

Deleting a tag does not delete anything it was on — the items lose the tag and stay in your library. Deleting a top-level tag also deletes its sub-tags, and the confirmation says so before you commit.

Filter a library by tag

Open the filters and pick your tags under Tags. Two things are worth knowing:

• Picking a top-level tag includes everything under it. An item tagged only with the sub-tag Winter still shows up when you filter on its parent Lookbook — you do not have to tick the sub-tags one by one.
• Picking several tags narrows, it does not widen. An item has to carry every tag you picked to show up. If a combination comes back empty, that is why.

The same tag filter is in the pickers you use while setting up a photo shoot — choosing products, swapping a model, linking products to a project — so a collection you tagged once is reachable everywhere you have to pick from your library.

Group a gallery by tag

Filtering hides what you did not pick. Grouping keeps everything and lays it out under headings instead — one section per tag, in the order your tag list shows them, with each tag’s sub-tags directly beneath it and a No tag section at the end.

Two things follow from what a tag is:

• An item with two tags appears under both. It really is in both, so it is shown in both — the same picture in two sections, not a duplicate to clean up.
• A sub-tag gets its own section, and does not swell its parent’s. This is the opposite of filtering, where picking a parent deliberately includes everything under it. Grouping shows what you actually put on the item.

Each heading counts the whole section, not just what has loaded, so a collapsed section still tells you whether it is worth opening. Sections load their results as you scroll to them.

Everywhere except the Projects library, those counts are worked out once and kept for a few minutes, so they can be a little ahead of what a section holds — if you untag something in another tab, its old section may still count it, and can even say Nothing left in this section. Reload the page to bring the counts back in line. The Projects library is the exception: there each section counts itself as it loads, so its heading is never behind.

If one section cannot load, it says so on its own with a Try again button and the others keep working; if the counts themselves cannot be worked out, the page says so at the top and shows your results ungrouped until you retry.

You will find Group by in the Results gallery, in your Products, Models and Projects libraries, and in the group control of your Angle shots library on My angle shots.

Where the control is not offered, and why:

• Veeton’s own Angle shots catalog, and the Veeton models tab — those are shared libraries, and tags are yours.
• While a search is sorting by meaning in the Products library. Typing a description there ranks products by how close they are to what you wrote, which is not the kind of narrowing a section count can follow, so the control steps aside until you clear the search and comes back with the grouping you had. An ordinary word search keeps it.
• In the Results gallery, on any search, for the same reason.

One more difference: an empty section is hidden in the Projects library and shown, saying “Nothing left in this section”, in Products and Models. Projects hides them because its sections are built from every tag you own, most of which have nothing to do with projects.

Grouping is done on a computer.

Tag products as you import them

In the import screen, the Tags field in the side panel puts tags on the products you have selected in the list, and each product configuration carries its own tag button. Tags chosen here are applied when the import finishes.

Two messages can follow. If the tagging step fails, the products are still imported and only the tags are missing. And if you tagged products that you then left out of the upload, Veeton says how many were skipped — their tags were never applied, because those products were not part of the import.